Replenishment and Receiving Officer

 Ensuring goods are of right quality and quantity.
 Manage stocks held by other small branches.
 Accurately updating all new stock in Pastel system.
 Conduct bin card audits
 Prepare purchase requisition.
 Receiving batteries and mining spares from international supplies.
 Advise plant manager on stocks that need deterioration detection
 Advise general manager, finance manager, marketing manager and sales manager on stock position.
 Manage reverse flow of stock and thus reduce stock losses.
 Authorization of stock movement from stores.
 Conduct monthly and yearly stock reconciliation.
 Ensure trucks are dispatched strategically so as to meet customer needs.

 Maintaining the expandable supplies ensuring that supplies are managed and stored in a safe and clean environment to prevent damage and deterioration.
 Provide warehouse stock control services to the mission.
 Management of stock losses by putting in place control measures.
 Maintain and manage the expandable supply computer database.
 Ensure efficient delivery of products to customers in the most efficient and economical way, so as to satisfy customers.
 To make sure that safety guidelines are adhered to.
 Being able to coordinate efforts with other sections i.e. procurement, shipping, receiving, warehouse and supply to ensure accurate up-to-date record keeping.
 Receiving and maintenance of property and other supplies from local and international suppliers.
 Determine re-order points for all equipment and supplies, identify all unused and slow moving items for disposal taking into consideration the ordering costs and space availability.
 Being able to truck all incoming trucks.

 Ensure all inventory stock management systems are maintained accurately, within the agreed parameters and in a timely manner.
 Issuing and receiving of fuel.
 Observe all stock receiving procedures. (SOP)
 Maintain the storeroom and the allocation of space for all items.
 Planning and co-ordination amongst other department in connection with the purchase of stock.
 Reconciling stocks through day to day maintenance of stock record cards.
 Prepare and coordinate monthly and yearly stock take.
 To maintain a safe working environment.
 Prepare purchase requisition of all inventories.
 To ensure all stock movements in and out of stores are recorded in accordance with procedures.
 Determine accurate lead times so as to avoid stock outs.
 Expedite on all pending orders to enhance quick deliveries.
 Receive stocks from local and international suppliers.
 Supervise staff according to changing needs of work.

 Responsible of all receipts and replenishment/expediting on orders for all Mechanical, Electrical, Fuel, Lubricants, Paper Bags and Equipment spares for the plant
 Running Replenishment Reports to determine which items have reached ROP
 Evaluating and reviews regularly with Maintenance ROP, EOQ, Stock Category
 Placing orders for items on ROP and ensures all purchase requests from end users are fully verified physically for availability before placing orders
 Communicating monthly to end users, all receipts (spares & raw materials) with their respective quantities and bin locations.
 Keeping end users updated daily on all received items
 Carrying out cycle counts as may be required
 Receiving stock items physically and in the system within 48 hours and also delivers inspection reports to accounts within 48hours from inspection.
 Checking that the goods received are not damaged and conforms to the specification on the order
 Following up on orders in the purchasing approval process to ensure all orders are issued within the SLA
 Following up with procurement to ensure orders for all items received on emergency orders are processed without delay
 Binning all items received and updates the system with bin locations and correct quantities within 48hrs from inspection.
 Determining and resolves issues with suppliers that might be threatening on time delivery of items
 Making suggestions on how the system can be enhanced to improve supplier performance
 Working with procurement to evaluate supplier performance so that poor performers are not considered for future contracts
 Evaluating items descriptions and specifications to ensure the supplier delivers the correct items.
 Tracking all orders to ensure timely delivery.
 Ensuring that for orders greater than EOQ there should be approved justification from end users to explain the abnormal requirement
 Maintaining JDE/Maximo by ensuring that it is always up to date for all users
 Checking for Repairable items before placing orders.
 Checking for previous orders before placing an order to prevent duplication of orders.
 Aiming to have all local orders completed within 10 days of supplier receiving order.
 Maintaining the Lafarge housekeeping and safety standards.
 Ensuring that stock levels are maintained at optimum levels by ordering and expediting all spares without the over or under stocking of the number of items kept in stock.