Assistant Procurement Officer

i. Establishing rigorous, accountable and transparent procurement systems
ii. Assistance with the preparations of sourcing strategies, request for quotation, recommendation to award and drafting of contracts
iii. Preparing Local Purchase Orders (LPOs)
iii. Assisting procurement officers to conduct market research in order to keep the team up to date with current trends
iv. Assist the procurement officer in maintaining current up to date procurement documents and vendor files
v. Maintain appropriated records to ensure that procurement process, decision and contractual agreement are accurately documented for accountability and audit purposes
vi. Develop and maintain a culture of cost saving s through price negotiations vii. Providing technical support and guidance to both internal and external customers on the development of supply chain plans, including demand analysis and market assessment

i. Support the development of the consolidated procurement and implementation plan.
ii. Perform procurement functions including; Soliciting for quotations, negotiating prices, delivery and after sale services with vendors, raising Purchase Orders, Tax letters and forwarding to vendors/suppliers.
iii. Generate Basis for Vendor Selection (BVS) and ensure that it is fully approved.
iv. Prepare and present the procurement analysis to the procurement committee for review and procurement status report for management.
v. Handling Tender documents and adverts.
vi. Facilitating tender opening and closing exercises and preparing records.
vii. Assisting the team in coordinating and resolving procurement issues.
viii. Maintain and update procurement records and ensure that the copies are properly filed.
ix. Ensure goods supplied by vendors conform to quality and fit for project purpose.
x. Ensure the clearance of shipments from customs.
xi. Ensure that purchase orders are shared with the stores Officer.
xii. Ensure that invoices for vendors are submitted to Finance for timely payment.
xiii. Work with Stores Officer to ensure that documentation related to donation/hand over of supplies or equipment to facilities supported by Jhpiego is properly kept.