Job vacancy Temporary Receptionist (6 Months)

JOB BY
CV People Africa
Plot 2341 Mambilima House Kabelenga Road, Lusaka
  +260 211 268 908, +260 211 268 909
  +260 955 000 340, +260 955 000 341

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Job Type
Temporary / Contract
Job Status
Full Time
Announced
26 June, 2020
Job Title

Temporary Receptionist (6 Months)

Job Location
Job Presentation
Our client, an established office equipment supplier is looking for a temporary receptionist to manage their front desk operations on a daily basis and to perform a variety of administrative and clerical tasks.

Experience2 Years
Education LevelDiploma Level
QualificationsAdministrative related
SoftwareMicrosoftOffice (Word and Excel), Outlook
Knowledge OfOffice Administration and Reception duties
Skills ToManage Multiple Priorities
Ability ToProduces accurate work, takes initiative, takes steps to correct mistakes and uses feedback to improve overall performance
Other RequirementsHuman Resources skills will be an added advantage.
Requirements
  • Operates the main phone line to answer, screen and forward calls or take messages for all staff located in the Lusaka facility.
  • Greets visitors entering the facility determines nature and purpose of visit and notifies employees that their guests have arrived
  • Arranges and coordinates teas ,water and coffee for meetings
  • Ensures meeting rooms are well coordinated to avoid meeting clashes etc.
  • Arranges and coordinates domestic travel schedules and reservations for staff visiting Lusaka office.
  • Makes rental car arrangements for guests and visiting staff.
  • Processes and prepares all outgoing mail, i.e. readies the mail for pick-up by McSpeedy and DHL on a daily basis
  • Distributes all incoming mail on a daily basis
  • Processes purchase orders and ensure all purchase orders are authorized in compliance with company policies
  • Places purchase orders and ensures timely delivery of goods and services,maintain receipts in BaaN and checks invoices before submitting to Accounts department.
  • Orders and maintains office supplies such as groceries/stationary/meals/PPE/office furniture
  • Supervises the cleaner and make sure the office and surroundings are kept clean
  • General Management of the office premises to ensure breakages, electricalfaults, plumbing and any office enhancements are communicated to the Landlord promptly.
  • Arrange for pre – employment medicals for new staff in Lusaka
  • Arrange for accommodation and purchase orders for staff and visitors
Salary
Negotiable
Valid Till
26 Sep, 2020


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