Job vacancy Grant Accountant

CV People Africa
Plot 2341 Mambilima House Kabelenga Road, Lusaka
  +260 211 268 908, +260 211 268 909
  +260 955 000 340, +260 955 000 341

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Job Type
Job Status
Full Time
13 July, 2023
Job Title

Grant Accountant

Job Location
Job Presentation
Our client seeks to recruit a Grants Accountant to provide financial management support for projects implemented by our client, including budget development and monitoring, producing timely and quality donor reports and reconciliation of projects and their close out. Ensure projects are implemented in compliance with specific donor requirements and local regulations. Works closely with program managers and Sub-Grantee Finance and Administration staff to ensure that efficient accounting and finance systems exist that will accord maximum support to the project managers as well as act as a platform for providing sound financial information to management and donors. Ensure timely inputting of data into the accounting system.

Experience3 Years
Education LevelDegree
QualificationsAccounting, Finance, Commerce, Business Administration or related field
SoftwareMs Office and Pastel
Knowledge OfHands-on knowledge of Pastel accounting software would be a distinct advantage
Skills ToDemonstrable skills in the development and implementation of finance and accounting policies, procedures and systems in the context of an NGO
Ability ToOrganize and direct project audits. Ensures that audits are properly organized and that there is proper and timely follow-up of audit recommendations (internal, external, and field office audits as well as sub-grantee audits). Other Duties
Other RequirementsKnowledge of staff supervision and general administration/operations is required for in this job. Good understanding of the key principles and practices including knowledge of the relevant employment legislation in Zambia is desirable.
  • Provides support to the development of budgets (proposals and projects), ensuring all required resources for project implementation are covered and ensuring appropriate cost recovery,
  • Assists with preparation of incoming and outgoing contracts and monitors compliance with contractual terms,
  • Ensure that all project budgets and work plans are developed on the basis of secured funding ONLY.
  • Establishes quarterly forecasts in collaboration with Programs,
  • Updates the proposal and contract database.
  • Updates the current year modifications and carried forward balances and ensure expenditure is monitored per yearly modified balances
  • Monitors and process expenditure and advance requests,
  • For projects in his/her portfolio, supports Programs in tracking their budgets to ensure there is no overspend or low burn rate, verifies budget availability for any commitment,
  • Understands donor agreements details and verifies allocations and commitments comply with donor agreement.
  • Establishes and updates cash flow forecasts, monitor cash positions for all projects,
  • Supports Senior Operations Officer in developing partner/sub-grantee budgets and agreements, ensuring accuracy, timeliness and compliance,
  • Maintains a schedule of payments to partners/Sub-grantees to ensure timely transfers to partners and maintains partners accounts reconciliation,
  • Review partners reports, supports partners linked to projects to ensure compliance with donor regulations and timely reporting,
  • Participates in project review meetings to highlight finance related matters and provides advice on financial management.
  • Reviews transaction listings/ audit trails and verifies that posted transactions are in line with the budget.
  • Reviews and analyses the financial reports/imprest retirements from the sub-grantees and makes necessary adjustments before inputting to the financial system.
  • Provides timely and appropriate financial information to the senior operations officer, management as well as all program/project managers.
  • Reconciles all Project advances accounts and provides timely advice on actions necessary to Project Management, Sub-grantees, and the senior operations officer. Develop and maintain a system of monitoring and reconciling all imprests issued from our client
  • In collaboration with the senior operations officer, organizes and direct project audits. Ensures that audits are properly organized and that there is proper and timely follow-up of audit recommendations (internal, external, and field office audits as well as sub-grantee audits).
Valid Till
13 Oct, 2023 (20 days left)

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