Job vacancy Executive Personal Assistant

CV People Africa
Plot 2341 Mambilima House Kabelenga Road, Lusaka
  +260 211 268 908, +260 211 268 909
  +260 955 000 340, +260 955 000 341

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Job Type
Job Status
Full Time
13 October, 2021
Job Title

Executive Personal Assistant

Job Presentation
Our client is looking for a Personal Assistant to provide secretarial, administrative and other office management services to the Chief Executive Officer so that he/she operates efficiently and effectively as he/she works towards meeting his/her objectives

Experience1 Years
Education LevelDiploma Level
QualificationsGrade 12 with five “O” levels including English higher qualifications will be an added qualification.
SoftwareMicrosoft word
Knowledge OfMedia
Skills ToPersonal Secretary’s Certificate with Shorthand speed of at least 100WPM and Typing 55/65 WPM
Ability Toto relate well with clients and management and use interpersonal skills to achieve desired secretarial objectives
Other RequirementsMaturity and ability to work under pressure,Ability to produce high quality documents
  • Types (general correspondence) letters, memos and reports of a routine nature while maintaining a high standard in relation to neatness, accuracy, presentation and promptness and confidentiality
  • Receives all confidential and urgent correspondence and documents from within and outside Company for the Chief Executive Officer’s attention and action
  • Maintains the diary for the CEO’s important engagements and forthcoming events
  • Maintains an up-to-date filing system and ensures information is kept in an easily accessible and secure state
  • Responds to, and drafts responses to routine correspondence (letters, e-mail and faxes) on behalf of the CEO
  • Sends, receives and screens telephone calls and visitors to the CEO and his/her Management team
  • Raises petty cash vouchers to obtain cash in order to purchase office refreshments, etc.
  • Attends to all general enquiries on behalf of the Chief Executive Officer to facilitate good communication and dissemination of information
  • Secures and always protects all confidential documents
  • Maintains a high standard of housekeeping in the CEO’s office
  • Organises and administers the office of the CEO and co-ordinates delegation of functions and assignments by the CEO to other company staff.
  • Maintains good customer care relationship with external and internal customers
Between 5,000 and 7,000 ZMK (ZMW)
Valid Till
13 Jan, 2022 (89 days left)

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