Receivables Accountant

•Monitor all customers including distributors, wholesalers and key accounts
•Process all customer invoices in the accounting information system based on fully signed-off confirmed deliveries accurately and timely
•Ensure that all debtors’ payments are accurately processed in the System
•Prepare and ensure customer statements are accurate and send to customers for payment processing and agree on statements to customer remittance advice
•Prepare and send to customers monthly receivable statements and reconcile revenue across all platforms, vend & sage by ensuring all invoices for the month are posted and filed accurately
•Carry out weekly/monthly debtors circularisation
•Attending and handling customer queries on statement balances and system related problems
•Prepare a list of bad debts and doubtful debts.
•Monitor the status of debtors’ records to ensure that they reflect an accurate position.
•Verify the status of delinquent accounts and solicit payments on overdue accounts
•Reconcile invoicing to vend and delivery register
•Prepare monthly customer reconciliations
•Ensure debtors collections are done with minimum cost and minimum risk
•Ensure debtors payments are done within the agreed times and advise if there are any deviations to Credit Control policy.

•Review ,check requests and posting of invoices
•Sorting and matching of invoice requests
•Preparation and processing of payment
•Reconciliation of vendor accounts
Preparation of vendor age analysis report
•Resolve invoices discrepancies
•Vendor file maintenance
•Correspond with vendors and respond to queries
•Preparation of monthly reports
•Vat claims on payables and remittance of tax to ZRA(WHT TAX ,PAYE & VAT)
•Fuel reconciliations on company vehicles
•Completed and posted bills, contracts, policies and cheques

EXTERNAL AUDITING
•Perform effective audits by understanding organizations objectives, structure, policies, processes, internal controls, and external regulations
•Assess risks and internal controls by identifying areas of non-compliance, evaluating manual and automated financial processes, identifying process weaknesses and inefficiencies and operational issues.
•Verify assets and liabilities by comparing and analysing items and collateral to documentation.
•Audit financial statements and assess accounts for accuracy and regulatory compliance
•Perform audits of non-financial areas, like Health & Safety and IT
•Conduct audit interviews, test internal controls, and conduct risk assessment analyses on business unit and account levels.
•Protect client reputation by keeping clients information confidential.
•Report systematic errors or fraud indicators
•Develop and execute audit tests, and plan audit engagements relative to the adequacy and effectiveness of compliance, internal controls, and risk management.
•Complete audit work papers, recommend corrective actions, and present findings to management and executives by documenting audit tests and findings
•Update job knowledge by participating in educational opportunities, reading professional publications, maintaining personal networks, participating in professional organizations.
•Contribute to team results by welcoming new and different work requirements; exploring new opportunities to add value to the organization; helping others accomplish related job results as and where needed.
INTERNAL AUDITING
•Perform audit tests on the internal controls in accounting, administrative and operational procedures Ensure that the audit findings are properly documented
•Identify and evaluate risks and internal control deficiencies and provide recommendations
•Review the accuracy, timeliness and relevance of financial information and other disclosures provided to management
•Identify key areas of risk in an organization and propose appropriate controls to mitigate the risks
•Discuss audit findings and recommendations with line managers and report significant issues
•Monitor the timely implementation of the management actions recommended in the audit reports
•Investigate specific issues regulatory bodies bring forward
•Review and ensure that an organization adheres to all compliances
OTHER DUTIES
•Posting expenses from source documents to necessary ledger accounts
•Reconciliation of payables and customer accounts for selected clients on a weekly basis
•Stock taking on behalf of selected clients
•Help in the setting up of Accounting systems and procedures on upcoming and existing businesses
•Monthly auditing of selected clients payroll and related payroll duties e.g. NAPSA and ZRA
•Performing monthly bank reconciliations for Catholic Diocese Of Ndola Integrated Aids Programs